Skip to main content
Once your Formora form is live and collecting submissions, you’ll need to view and manage the data you receive. Formora provides a dedicated area for each form where you can see all its responses in an organized manner.

​
Accessing Form Responses

There are several ways to get to the responses for a specific form:
  1. From Your Dashboard / Forms List:
    • Navigate to your main Formora dashboard where all your forms are listed.
    • Each form card or list item will typically display a count of its current submissions.
    • Look for a “Responses” button, a submission count link, or an icon (e.g., Database or Table) associated with the form. Clicking this will take you directly to its responses view.
    Mockup of the Formora forms list showing a 'Responses' button or submission count link on a form card.

    Accessing responses from the main forms list

  2. From the Form Builder:
    • When you are editing or viewing a form in the Form Builder, there is often a prominent “Responses” tab or link in the builder’s navigation or top bar.

​
The Responses Dashboard / Table View

When you access the responses for a form, you’ll typically be presented with a data table. This table provides a comprehensive overview of all submissions received.
  • Layout: Each row in the table represents a single submission, and each column generally corresponds to a field in your form.
  • Common Columns:
    • Submission ID: A unique identifier automatically assigned by Formora to each response.
    • Submission Date & Time: The exact date and time the response was received.
    • Form Fields: Columns for each of your form fields, displaying the data entered by the user for that field.
    • (Potentially) Partial Submissions: If Formora saves partial entries, these might be indicated.
    • (Potentially) Status: If your workflow involves marking responses (e.g., “New”, “Read”, “Archived”), a status column might be present.
    • (Potentially) User Metadata: Depending on your form settings and Formora’s capabilities, you might see columns for IP address, browser/OS, or geolocation of the submitter (always ensure compliance with privacy regulations like GDPR if collecting such data).
Mockup of the responses data table showing submissions in rows and form fields in columns.

The Formora Responses Table View

​
Viewing an Individual Submission

To see all the details for a specific response:
  • Click on a row in the responses table, or look for a “View” or “Details” button associated with each row.
  • This will open a detailed view, often in a modal window or a separate page, displaying all the data for that single submission in a clear, readable format.
  • You’ll see each field label from your form along with the corresponding answer provided by the user.
  • Submission metadata (ID, timestamp, etc.) will also be visible.
Mockup of a single submission view, showing all fields and their submitted values clearly.

Detailed view of a single form submission

For forms with many submissions, Formora provides tools to help you find and manage your data effectively:
Advanced filtering options allow you to narrow down the responses based on specific criteria:
  • By Date Range: Show submissions received between specific start and end dates.
  • By Field Values: Filter responses where a particular form field contains (or does not contain) a specific value (e.g., show all submissions where “Country” is “Canada” or where “Rating” is “5 Stars”).
  • By Status (if applicable): Filter by submission status like “Unread” or “Flagged”.
Mockup of filter controls for date range, field values, and a search bar.

Filtering and search options in the responses view

Click on column headers in the responses table to sort the data by that column, either in ascending or descending order (e.g., sort by Submission Date, or alphabetically by a “Name” field).

​
Customizing the Table View (If Available)

Some platforms allow you to customize the display of the responses table:
  • Show/Hide Columns: Choose which form fields (columns) are visible in the table to focus on the most relevant data.
  • Reorder Columns: Drag and drop column headers to change their order.
Look for a “Columns,” “View Options,” or settings icon (Gear) near the table for these customization features. Effectively viewing and navigating your responses is the first step in making use of the valuable data you collect. Next, learn about Managing and Modifying Response Data.
⌘I