Managing File Uploads

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Accessing Uploaded Files

1. In the Responses Table View:
   • Navigate to the “Responses” section for your form.
   • The column corresponding to your file upload field will typically display the filename(s) of the uploaded file(s) or a direct link to download them.
   • If multiple files were allowed for a single field, it might show a count or a list of filenames.
   

   File upload field in the responses table showing filenames or links
2. In the Single Submission Detailed View:
   • When you open the detailed view for an individual submission, each file upload field will clearly list the associated files.
   • Each filename will usually be a clickable link to download the file.
   

   Uploaded files shown in the detailed single submission view

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Downloading Files

• Individual Files: Simply click on the filename or download link provided in the responses table or the single submission view. The file will download to your computer via your browser.
• Downloading All Files from a Single Submission: If a submission contains multiple files (either from one field allowing multiple uploads or several file upload fields), Formora might offer a “Download All Files (ZIP)” button within the single submission view. This would package all files from that specific response into a single downloadable ZIP archive.
• Bulk Downloading Files from Multiple Submissions: The ability to select multiple submissions and download all their associated files in one go (e.g., as a comprehensive ZIP archive) is an advanced feature. If available, it would typically be part of the bulk actions in the responses table view.

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File Previews (If Available)

• Commonly Previewed Types: Images (JPG, PNG, GIF), PDFs.
• Access: If available, clicking a filename or an associated preview icon might open the file in a modal window or a new browser tab for viewing.

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File Storage and Limits

• Secure Storage: Uploaded files are stored securely on Formora’s servers.
• Storage Limits: Be mindful of the storage limits associated with your Formora plan. These include:
  • Maximum size for individual files (configured per field).
  • Total account storage capacity.
  • Refer to Understanding Formora Plans and the File Upload Field documentation for detailed information on these limits and what happens if they are exceeded.

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Security Considerations for Uploaded Files

• Secure Transmission: Formora uses HTTPS to ensure files are uploaded securely.
• User Responsibility:
  • Sensitive Data: Be cautious when requesting users to upload highly sensitive files. Ensure your data handling practices comply with privacy regulations.
  • Malware Scanning: As a general security best practice, it’s advisable to scan all downloaded files with up-to-date antivirus software, even though Formora likely has its own security measures.
  • Access Control: Manage who in your organization has access to form responses containing file uploads based on their roles and responsibilities.

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Deleting Files

• Tied to Submission Deletion: Typically, uploaded files are an integral part of a form submission. When you delete a submission, all associated files are also permanently deleted from Formora’s storage.
• Deleting Individual Files from a Submission: The ability to delete a specific file from a submission while keeping the rest of the submission data is not a common feature, as it can alter the integrity of the original record. If this is needed, the usual workaround is to ask for a resubmission or manage the discrepancy externally.

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File Uploads in Data Exports

• When you export your submission data to CSV or Excel, the cells corresponding to file upload fields will usually contain a direct URL or link to download the file. The files themselves are not embedded in these spreadsheet formats.
• If you export submissions to PDF, Formora might embed previews of images directly within the PDF, while other file types might still be represented as links.