Form Building
File Upload Fields
Enable users to submit documents, images, and other files directly through your Formora forms with the versatile File Upload field.
The File Upload field allows your users to submit one or more files as part of their form response. This is essential for a wide range of applications, from collecting resumes and portfolios to receiving supporting documents or images.
This guide covers the features and configuration options for the File Upload field in Formora.
As with other fields, general properties like Label, Help Text, Required, and Conditional Logic are discussed in the Field Properties page.
Use Cases:
Using the File Upload Field (type: file)
When you add a File Upload field to your form, users will typically see a button to browse their device for files or a designated area to drag and drop files.Example: A File Upload field in a Formora form
- Job applications: Resumes, cover letters, portfolios.
- Support tickets: Screenshots of issues, log files.
- Project submissions: Design files, documents, code.
- Contest entries: Photos, videos, written submissions.
- Verification processes: ID documents, proof of address.
- Event registrations: Waivers, signed forms.
Key Configuration Properties
When configuring a File Upload field, you can control various aspects to ensure you receive the correct types and sizes of files:Allowed File Types (Extensions/MIME Types)
Allowed File Types (Extensions/MIME Types)
Specify which file formats are acceptable. This helps prevent users from uploading incorrect or potentially harmful files.
- Configuration: You can usually define this as a comma-separated list of extensions (e.g.,
.pdf, .jpg, .png, .docx, .zip) or by specific MIME types (e.g.,image/jpeg, application/pdf). - User Feedback: If a user tries to upload a disallowed file type, they should receive an error message.
Commonly allowed types include documents (PDF, DOC, DOCX, TXT), images (JPG, PNG, GIF), spreadsheets (XLS, XLSX, CSV), and archives (ZIP).
Maximum File Size (Per File)
Maximum File Size (Per File)
Set a limit on the size of each individual file that can be uploaded. This helps manage storage space and prevents excessively large uploads.
- Configuration: Usually specified in Megabytes (MB) (e.g., 2MB, 5MB, 10MB, 25MB). Your Formora plan might influence the maximum allowable limit here.
- User Feedback: Users attempting to upload a file exceeding this limit will be notified.
Maximum Number of Files
Maximum Number of Files
If your File Upload field should accept multiple files, you can specify the maximum quantity.
- Configuration: Set a number (e.g., 1, 3, 5). If set to 1, only a single file can be uploaded.
- User Interface: If multiple files are allowed, the UI will typically show a list of uploaded files and allow users to add more up to the limit or remove existing ones before submission.
Total Upload Limit (Per Submission/Account)
Total Upload Limit (Per Submission/Account)
Be aware of any overall storage limits associated with your Formora plan. While individual file size is set per field, your plan might have a cap on total storage used or total upload size per submission.
- Refer to Understanding Formora Plans for details on storage allocations.
Security and Storage
- Secure Uploads: Formora ensures that files are uploaded securely via HTTPS.
- Storage: Uploaded files are stored securely on Formora’s servers. Access to these files is typically managed through the Response Management section of your Formora account, where you can view and download submitted files.
- Data Retention: Your data retention policies, potentially influenced by your plan or specific regulations you must adhere to, apply to uploaded files as well.
While Formora provides secure storage, always be mindful of the sensitivity of the data you are requesting users to upload. If collecting highly sensitive information, ensure your organization’s data handling policies are followed.
Accessing Uploaded Files
Once users submit forms with file uploads, you can access these files:- Navigate to the Responses section for the specific form.
- Find the individual submission.
- There will be a link or button associated with the file upload field to download or view the uploaded file(s).